On-Campus Employment

F-1 and J-1 international students sponsored by Rutgers have permission to work on-campus while pursuing their studies and maintaining their legal status. However, international students working on the New Brunswick campus must obtain an International Payroll Form from Rutgers Global–International Student and Scholar Services (ISSS) to give to their on-campus employer before beginning work. On-campus employment is limited to 20 hours per week when school is in session but may be unlimited during official vacation periods. Vacation periods are defined by the official Academic Calendar.

Examples of on-campus employment at Rutgers include:

Graduate and teaching assistantships
Fellowships
Employment with a department, office, or unit at Rutgers
Employment with an outside company located on campus that provides direct services to students (such as a fast food establishment or bookstore)

If you are unsure if a position qualifies as on-campus employment, please consult with an international student adviser Rutgers Global–International Student and Scholar Services before accepting employment.

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Steps for F-1 Students

1. If you have not already done so, complete the the online Check-In e-forms and Staying in Legal Status workshop on the RGlobal Portal (under Workshops in the left-hand menu).

2. Complete the online On-Campus Employment Workshop via the RGlobal portal (under Workshops in the left-hand menu).

You will need to complete this workshop before moving on to step 2 and 3 below.

3. Submit your online request for the International Payroll Form (via RGlobal portal)

This is to give to your on-campus employer to support them in adding you to the Rutgers payroll system.

4. If you need a Social Security Number, first complete the On-Campus Employment Verification Letter with your on-campus employer. This letter must include an original, PEN ink wet signature from your employer. This means bring the original document that was signed - not a scanned copy or digital signature. Then submit your online request for the Social Security Letter (via RGlobal portal).

You will use both of these forms at the Social Security Administration. Learn how to apply for a Social Security Number here. This page lists all information about the SSA.

5. Once you have a social security number, be sure to provide it to your on-campus employer. This is needed for your on-campus employment tax and W-9 purposes. You can update it here.

Important: Authorization for on-campus employment for F-1 students is automatically terminated once a student completes his or her degree requirements.

Steps for J-1 Students

1. If you have not already done so, complete the online Check-In e-forms and Staying in Legal Status workshop on the RGlobal Portal (under Workshops in the left-hand menu).

2. Complete the online On-Campus Employment Workshop via the RGlobal portal (under Workshops in the left-hand menu).

You will need to complete this workshop before moving on to step 2 and 3 below.

3. J-1 students must report all on-campus employment to ISSS so we can update your SEVIS record with each employment opportunity. Complete the Employment Verification Form for J-1 Students with your on-campus employer. This form must include an original, PEN ink wet signature from your employer. This means bring the original document that was signed - not a scanned copy or digital signature. Then submit it in the International Payroll Form request (via RGlobal portal)

NOTE - if you are a sponsored student, such as Fulbright, you must also submit a letter from your sponsor stating that you are approved to work on-campus.

4. If you need a Social Security Number submit your online request for the Social Security Letter (via RGlobal portal).

You will use both of these forms at the Social Security Administration. Learn how to apply for a Social Security Number here. This page lists all information about the SSA.

5. Once you have a social security number, be sure to provide it to your on-campus employer. This is needed for your on-campus employment tax and W-9 purposes. You can update it here.

Important: On-campus employment for J-1 students is only authorized during the time stated on the Employment Verification Form for J-1 Students. J-1 students must submit an updated Employment Verification Form for J-1 Students online through the RGlobal portal every time they change, add or extend a job on campus. You must submit an International Payroll Form Request each time you have new employment on campus.