Processing of International Agreement Proposal Form:
1–2 weeks
International Agreement Proposal and Approval Process
The Partnerships unit of Rutgers Global has developed a five-step process to help faculty and staff navigate their way through the phases of creating a new international agreement. The process remains the same for the renewal of a retiring agreement, with the exception of Step 1.
International Agreement Proposal and Approval Process
Step 1
Check the International Agreements Database or Contact Rutgers Global-Partnerships to determine if there is an existing relationship with the desired partner. Depending on the proposed activities, determine if a formal agreement is necessary.
Step 2
Complete the International Agreement Proposal Form or the International Agreement Renewal Form and submit to Rutgers Global-Partnerships for their assessment and template guidance.
Step 3
Review and revise the applicable Agreement Template in conjunction with Rutgers Global-Partnerships.
Step 4
Rutgers Global-Partnerships submits agreement through the formal review process for internal legal and academic review by Rutgers' Office of General Counsel (OGC) and the Office of the Executive Vice President for Academic Affairs (EVPAA).
Step 5
Once the agreement is approved by Rutgers' reviewers and accepted by the partner, the agreement is finalized by Rutgers Global-Partnerships and signatures are collected.
Process Timeline
The time required to move from the initial stages of proposing a potential new partnership, through the review and approval process of an agreement, to the collection of signatures, ranges from several weeks to several months. Factors that influence how long this process will take could include:
- the complexity of the proposed agreement
- the type of activities or program being proposed
- if the template being used belongs to Rutgers or the partner
- the number and significance of changes proposed by the partner institution
Turnaround Time
In general, the average turnaround time for agreements from the initial inquiry stage to the finalization stage is as follows:
Rutgers Agreement template processed with minimal changes to terms:
3–6 weeks
Non-Rutgers Agreement template processed OR Rutgers Agreement template processed with significant changes proposed:
2–6 months
Collection of signatures from Rutgers’ and Partners’ signatories:
1-4 weeks
TOTAL APPROXIMATE TIME FOR RUTGERS’ TEMPLATE:
1-2 months
TOTAL APPROXIMATE TIME FOR NON-RUTGERS’ TEMPLATE:
3-6 months