Deadlines and Alerts

For older alerts and deadlines, please see our Deadlines and Alerts Archive.
SEPTEMBER 11, 2019

MESSAGE FOR NEW STUDENTS – HAVE YOU CHECKED-IN?

CHECK-IN is a legal requirement of your F-1 or J-1 status, and your status will not be legally activated until you have successfully completed the check-in process. Use your Rutgers NetID and password to login to your RGLOBAL account to complete your information through the check-in form (available under “Orientation” in the RGlobal portal). All new and transfer F-1 and J-1 visa status students MUST check-in immediately, if you haven’t already, and register for a full-course-load of classes to ensure that your record is properly and timely activated.

In the online check-in process, you will be asked to upload scans or photos of your passport biographical page, visa page, your I-20/DS-2019, and Form I-94. The easiest way to upload images is to take a clear picture with your phone and email it to yourself.

You will receive notification via email once your form has been processed and approved.

For detailed instructions, please review the RGlobal Check-in Tutorial >

ATTEND THE STAYING IN LEGAL STATUS WORKSHOP

All new students MUST attend the Staying in Legal Status workshop on our CANVAS site. To complete this workshop, please navigate to Rutgers Global – ISSS Canvas page and follow the steps to complete the workshop.

CHANGES IN STUDENT SERVICES – NEW WALK-IN HOURS, ONLINE WORKSHOPS, AND STAFF CHANGES

Please note the following changes to our advising services. 

·         NEW WALK-IN HOURS FOR ADVISING IN NEW BRUNSWICK
New Brunswick Office Hours: Monday, Tuesday, Thursday, Friday 8:30am-5pm (Closed on Wednesdays)
New Brunswick Walk-in Advising Hours: Monday & Thursday 12:00 pm - 4:00 pm; Tuesday & Friday 10:00 am-2:00 pm
Find out more details about walk-in hours and our other advising services here
Some student groups have specific advisers and their walk-in hours remain the same as before.

STAYING IN LEGAL STATUS AND ON-CAMPUS EMPLOYMENT WORKSHOP NOW ONLINE ON CANVAS

Students looking to work on-campus (including TAs/GAs and Fellows) must successfully complete the Staying in Legal Status and On-Campus Employment workshops on CANVAS and request on-campus employment paperwork through the RGlobal portal before they can begin their employment on-campus. Review our On-Campus Employment webpage for additional information and instructions. 

·         
STAFF CHANGES
Join us in welcoming our two new International Student Coordinators – Lamar Nero and Meghan Cote.

To know the staff at ISSS, click here.

Our updated International Student Services Liaison List can be found here.

FALL 2019 INSURANCE EXEMPTION REQUEST AND WAIVER DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

STUDENTS WITH A TA/GA APPOINTMENT

Students with full TA/GA appointments who are enrolled in benefits through University Human Resources DO NOT need to contact our office to request a waiver of the student health insurance premium. You only need to submit your enrollment paperwork through Human Resources and do not need to submit waiver documentation to our office.  Once Human Resources processes your insuranceenrollment paperwork we will receive your coverage information and we will process your waiver.

ALL OTHER F-1 AND J-1 STUDENTS MUST EITHER ENROLL OR WAIVE:

STEPS TO COMPLETE HEALTH INSURANCE ENROLLMENT – DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

·         Register for classes. Wait three business days after registering for classes to complete the enrollment form at universityhealthplans.com

·         Change your International address to a U.S. mailing address; visit my.rutgers.edu/portal. You may do this once you are registered for classes. You do not need to wait.

·         Add your email address; visit my.rutgers.edu/portal. You may do this once you are registered. You do not need to wait

·         Three days after registering for classes, go to universityhealthplans.com to complete the enrollment form. You will receive a confirmation number on the screen and to your Rutgers email, once you have successfully submitted the enrollment form

·         Wait four days after receiving your enrollment confirmation number, go to University Health Plans, Inc. On the left navigation bar, select “Log into my account." You may then create an account, log in, and print your card

OR

STEPS TO WAIVE THE STUDENT HEALTH INSURANCE FOR STUDENTS IN F-1 or J-1 VISA STATUS - DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

F-1 and J-1 students on a Rutgers sponsorship who have insurancecoverage other than the student insurance plan that is charged on their term bills need to request a waiver of that insurance premium by following the following exemption request process outlined below. Please note that Rutgers sponsored international students cannot waive the student insurance plan through the United Healthcare website; it must be done through the Rutgers Global – International Student and Scholar Services. The deadline for submitting the waiver is Friday, September 13, 2019.

Please complete the following steps to request the waiver:

·         Review supporting documents you will need to provide or address in order to complete the exemption, all supporting documents must confirm that your coverage meets every one of the University’s health insurance requirements. 

·         Apply for the insurance waiver by completing the form available through our the RGlobal Student Services Portal on the ISSS website.

·         Submit the form and any supporting documents to the ISSS by Friday, September 13, 2019, to opt out of the university’s student insurance plan and have the premium removed from the term.

**Important Note for Students on Another Institution’s Visa Sponsorship who are registered for a full time course load and hold coverage other than the student insurance plan will need to waive their student insurance premium by following the online waiver instructions.

II.        FALL 2019 REDUCED CREDIT/COURSE LOAD FORMS FOR STUDENTS WITH LESS THAN A FULL-TIME CREDIT LOAD - DEADLINE IS FRIDAY, SEPTEMBER 27, 2019

The Reduced Credit/Course Load Form must be submitted through the RGlobal student services portal.

To maintain legal status, all F-1 and J-1 students must “pursue a full course of study" at all times. This means being registered for a full credit load (12 credits for undergraduates and 9 credits for graduate students). There are cases, however, in which regulations consider a student to be pursuing a full course of study even though he or she NOT actually registered for a full credit load. For example, undergraduates who only need 1 or 2 classes to complete their program, or graduate students who have completed all coursework but are still conducting thesis or dissertation research might be considered to be pursuing a full course of study even though not registered for 9 credits.

IF YOU WILL BE REGISTERED FOR LESS THAN A FULL-TIME CREDIT LOAD IN FALL 2019, you MUST submit a "Reduced Credit/Course Load" form to our office. You need approval from our office for less than full-time enrollment in any semester. The form can be completed using the RGlobal Student Services Portal. The deadline for submitting the form is Friday, September 27, 2019.

Bear in mind that it takes a few days to process the form after receipt and we cannot guarantee timely processing of forms received after the deadline. This could mean loss of legal status and you will need to leave the country or apply for a re-instatement process with the government.

REMEMBER…the “Reduced Credit/Course Load” form can be submitted at any time before the deadline, even before the semester starts.

IMMIGRATION DOCUMENTS EXPIRATION AND RENEWAL – CHECK YOUR I-20/DS-2019 & PASSPORT NOW 
F-1 and J-1 students’ passport and I-20 (F-1) or DS-2019 (J-1) must be valid at all times. Take a moment right now to check your passport expiration date and the expiration date on your I-20 or DS-2019, and then mark your calendar to renew or extend them in ample time prior to their expiration date.

Passport: Your passport should always be valid for at least 6 months in the future. The passport is a document issued by your own country, and every country has its own rules and timeframes on passport renewals. Don’t wait until your passport is about to expire to find out how long it will take to renew, as some countries’ passports can take many months to renew! Find out now how and when to renew your passport by checking on the website of your country’s U.S. embassy (in Washington, D.C.) or consulate (in New York City) or by calling your embassy or consulate.

If you are on Rutgers’ visa sponsorship and you need an extension of your I-20 or DS-2019, please follow instructions on our website for an Extension of Program.

EMPLOYMENT WORKSHOPS FOR INTERNATIONAL STUDENTS 
Before you apply for a job or internship, students should know that rules and laws governing off-campus internships or regular employment can be complex. You don’t need to wait until you have a job interview to find out what those rules are. Our office hosts regular employment workshops to help you learn what types of positions you are eligible to apply for; the procedures and time frames for getting authorization, if eligible; and other issues related to off campus employment, such as traveling abroad while you have an OPT application pending. Upcoming workshops and descriptions can be found on our website.  

OPT APPLICATIONS FOR F-1 STUDENTS GRADUATING IN OCTOBER 2019 
F-1 students who will be getting a October 2019 degree and who plan to apply for post-completion OPT should plan to submit an OPT application as soon as possible. While the USCIS deadline for post-completion OPT applications is 60 days following degree completion, it can take 4-5 months for USCIS to process the applications. All students applying for post-completion OPT must attend aPost Graduate Employment Workshop - prior to meeting with an international student adviser.

Please check our workshop schedule for details and the upcoming schedule.

AUGUST 19, 2019

MESSAGE FOR NEW AND CONTINUING STUDENTS

TO ALL NEW STUDENTS
Welcome to Rutgers! The Rutgers Global – International Student and Scholar Services (ISSS) team is very happy that you have chosen to study at Rutgers and are looking forward to welcoming you through our International Student Orientation program from Monday, August 26 to Friday, August 30. The program will begin with a welcome session on Monday, August 26 starting at 8:30am at the Rutgers Athletic Center on Livingston Campus (83 Rockafeller Road, Piscataway, NJ 08854). 

INTERNATIONAL STUDENT ORIENTATION – AUGUST 26 -- AUGUST 30

2019 International Student Orientation Program (We will provide a printed version of this programfor each student on Monday, Aug 26 at the Orientation welcome session)

2019 Pre-Orientation Graduate Student Program (If you are a graduate student arriving before August 25, we have prepared a week of events and activities to help you settle in before the official international student orientation begins)

VENDOR FAIR - meet with various banks, cell phone companies, local businesses, etc.

Sunday, August 25, 5-6:30PM, College Ave Student Center,Main Lounge 

Repeated on Tuesday, August 27, 5:00-6:30PM, Livingston Student Center

WELCOME WEEK – AUGUST 29 – SEPTEMBER 4
Welcome Week offers a series of required and optional workshops, programs and events to support new undergraduate students with their transition to the Rutgers University community. Throughout the week, students will meet other new students and learn about Rutgers history, campus traditions, and important resources that will support their personal and academic success. Students will have the opportunity to attend open houses, ride the buses, locate academic buildings, participate in spirited competitions, and connect with faculty, staff, and student leaders. Check out the detailed schedule of Welcome Week activities: http://studentaffairs.rutgers.edu/welcome-week/

Pre-Arrival and Post-Arrival Resources for New Students

Feel free to stop by the Rutgers Global – International Student and Scholar Services located at 180 College Avenue and have some of your most urgent concerns addressed by our staff.

TO ALL CONTINUING STUDENTS
Welcome back to campus! The ISSS staff has a special request for you. During the week of August 26 to August 30, our office will be busy welcoming and assisting 1,700 new international students to Rutgers. We would like to request that  you to save any business you need to do with us until AFTER orientation. We hope to be able to give most of our attention to new students all week and will resume our regular operations from Tuesday, September 3.

We will do our best to reply to emails within 48 hours, but please be patient while waiting for a response. In order to accommodate our new students, international student advisers will not have walk-in hours during this time. If you have an emergency, we will always be ready to help! In case you do need urgent assistance, the easiest way to reach us will be to email the ISSS atglobalservices@global.rutgers.edu and mark “URGENT” in the subject line. Someone from our office will respond to you as soon as possible. Please also note that all university units will be closed on Monday, September 2, 2019, in observance of Labor Day.

CHANGES IN STUDENT SERVICES – NEW WALK-IN HOURS, ONLINE WORKSHOPS, AND STAFF CHANGES

Please note the following changes to our advising services. 

·         NEW WALK-IN HOURS FOR ADVISING IN NEW BRUNSWICK
New Brunswick Office Hours: Monday, Tuesday, Thursday, Friday 8:30am-5pm (Closed on Wednesdays)
New Brunswick Walk-in Advising Hours: Monday & Thursday 12:00 pm - 4:00 pm; Tuesday & Friday 10:00 am-2:00 pm
Find out more details about walk-in hours and our other advising services here
Some student groups have specific advisers and their walk-in hours remain the same as before.

·         STAYING IN LEGAL STATUS AND ON-CAMPUS EMPLOYMENT WORKSHOP NOW ONLINE ON CANVAS
Students looking to work on-campus (including TAs/GAs and Fellows) must successfully complete the Staying in Legal Status and On-Campus Employment workshops on CANVAS and request on-campus employment paperwork through the RGlobal portal before they can begin their employment on-campus. 
Navigate to Rutgers Global – ISSS Canvas page and follow these next steps in order to complete this workshop. 

  • Login to the Rutgers Global – ISSS Canvas page
  • Watch the 3 videos for the Staying in Legal Status workshop
  • Complete the Staying in Legal Status quiz and get a 100%
    If you do not plan to work on campus in the fall semester, you can stop here and complete the On-Campus Employment workshop at a later date. 
    TAs/GAs and Fellows, and anyone with an on-campus job, must complete steps 4-6 for the paperwork required to apply for a SSN and get on University payroll.
  • Watch the 3 videos for the On-Campus Employment workshop
  • Complete the On-Campus Employment quiz and get a 100%
  • Follow the instructions at the end of the end of the On-Campus Employment workshop to submit the appropriate e-forms to request your social security letter and/or your international payroll form
  • Once your forms are ready, we will send you an email with instructions on how to receive them from our office.
    If you have any technical difficulty with the online workshops, please email us at globalservices@global.rutgers.edu.

STAFF CHANGES
We are sad to announce that Lauren Tong, Assistant Director for International Student Services will be leaving Rutgers to pursue a new opportunity. Lauren will be greatly missed by students and by so many across Rutgers who worked with her. We wish her the very best!

Two of our very capable international student coordinators – Audrey Nguyen and Jacqueline Huang have been promoted to international student adviser positions and have already begun advising students. In the past few months we also welcomed Stephanie Acuna and Leigh Ellen Johnson as new international student advisers on the ISSS team. We will soon have two new international student coordinators on staff as well. 

Our updated International Student Services Liaison List can be found here.

IMPORTANT DEADLINES AND REMINDERS

FALL 2019 INSURANCE EXEMPTION REQUEST AND WAIVER DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

STUDENTS WITH A TA/GA APPOINTMENT

Students with full TA/GA appointments who are enrolled in benefits through University Human Resources DO NOT need to contact our office to request a waiver of the student health insurance premium. You only need to submit your enrollment paperwork through Human Resources and do not need to submit waiver documentation to our office.  Once Human Resources processes your insuranceenrollment paperwork we will receive your coverage information and we will process your waiver.

ALL OTHER F-1 AND J-1 STUDENTS MUST EITHER ENROLL OR WAIVE:

STEPS TO COMPLETE HEALTH INSURANCE ENROLLMENT – DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

·         Register for classes. Wait three business days after registering for classes to complete the enrollment form at universityhealthplans.com

·         Change your International address to a U.S. mailing address; visit my.rutgers.edu/portal. You may do this once you are registered for classes. You do not need to wait.

·         Add your email address; visit my.rutgers.edu/portal. You may do this once you are registered. You do not need to wait

·         Three days after registering for classes, go to universityhealthplans.com to complete the enrollment form. You will receive a confirmation number on the screen and to your Rutgers email, once you have successfully submitted the enrollment form

·         Wait four days after receiving your enrollment confirmation number, go to University Health Plans, Inc. On the left navigation bar, select “Log into my account." You may then create an account, log in, and print your card

OR

STEPS TO WAIVE THE STUDENT HEALTH INSURANCE FOR STUDENTS IN F-1 or J-1 VISA STATUS - DEADLINE IS FRIDAY, SEPTEMBER 13, 2019 

F-1 and J-1 students on a Rutgers sponsorship who have insurancecoverage other than the student insurance plan that is charged on their term bills need to request a waiver of that insurance premium by following the following exemption request process outlined below. Please note that Rutgers sponsored international students cannot waive the student insurance plan through the United Healthcare website; it must be done through the Rutgers Global – International Student and Scholar Services. The deadline for submitting the waiver is Friday, September 13, 2019.

Please complete the following steps to request the waiver:

·         Review supporting documents you will need to provide or address in order to complete the exemption, all supporting documents must confirm that your coverage meets every one of the University’s health insurance requirements. 

·         Apply for the insurance waiver by completing the form available through our the RGlobal Student Services Portal on the ISSS website.

·         Submit the form and any supporting documents to the ISSS by Friday, September 13, 2019, to opt out of the university’s student insurance plan and have the premium removed from the term.

**Important Note for Students on Another Institution’s Visa Sponsorship who are registered for a full time course load and hold coverage other than the student insurance plan will need to waive their student insurance premium by following the online waiver instructions.

II.        FALL 2019 REDUCED CREDIT/COURSE LOAD FORMS FOR STUDENTS WITH LESS THAN A FULL-TIME CREDIT LOAD - DEADLINE IS FRIDAY, SEPTEMBER 27, 2019

The Reduced Credit/Course Load Form must be submitted through the RGlobal student services portal.

To maintain legal status, all F-1 and J-1 students must “pursue a full course of study" at all times. This means being registered for a full credit load (12 credits for undergraduates and 9 credits for graduate students). There are cases, however, in which regulations consider a student to be pursuing a full course of study even though he or she NOT actually registered for a full credit load. For example, undergraduates who only need 1 or 2 classes to complete their program, or graduate students who have completed all coursework but are still conducting thesis or dissertation research might be considered to be pursuing a full course of study even though not registered for 9 credits.

IF YOU WILL BE REGISTERED FOR LESS THAN A FULL-TIME CREDIT LOAD IN FALL 2019, you MUST submit a "Reduced Credit/Course Load" form to our office. You need approval from our office for less than full-time enrollment in any semester. The form can be completed using the RGlobal Student Services Portal. The deadline for submitting the form is Friday, September 27, 2019.

Bear in mind that it takes a few days to process the form after receipt and we cannot guarantee timely processing of forms received after the deadline. This could mean loss of legal status and you will need to leave the country or apply for a re-instatement process with the government.

REMEMBER…the “Reduced Credit/Course Load” form can be submitted at any time before the deadline, even before the semester starts.